Understanding Data Privacy: What Does it Mean in the Context of Video Conferencing?
Data privacy is a primary concern for all B2B and B2C businesses. Companies must protect user data or risk significant fines and potential loss of reputation—but the onus extends much further.
In the context of video conferencing, many users will be accessing the conference from their homes on their personal devices or computers. Potential risks include personal information leakage through an unprotected device, such as location info, personally identifiable information, or private files stored on that device.
Data privacy laws and frameworks do not discern whether data breaches occur within company systems or in a video conference. If the conference originates with the company, it is the company’s responsibility to ensure the safety and security of the participants or face millions of dollars in financial penalties.
Business uses aside, most of us use video conferencing in our daily lives to stay in touch with loved ones, take online courses, or join live feeds on social networks—and these platforms can be even more risky as they are open to all. Malicious actors can easily take advantage of users who are unaware of the risks, which include identity fraud, phishing attacks, ransomware, and stream-jacking, where a third party hacks a popular live stream to target participants.
Sunscreen™ is a video conferencing security tool that can be installed directly on any user’s system or pushed out to all users through the company’s intranet. To learn more, visit this page or message us to request info.
Best Practices for Secure Video Meetings: Tips for Participants and Hosts.
Keeping video conferences secure is paramount for any organization that uses them. Whether for meetings, check-ins, weekly scrums, or company-wide town halls, people and their data must be protected from unauthorized access. Potential risks include data breaches, viruses, malware, ransomware, phishing, identity spoofing, and intellectual property theft.
While most of today’s most popular conferencing platforms enable end-to-end encryption, there is more that hosts and participants can do. Here are a few tips and policies to consider to make your video meetings more secure.
Enable a waiting room. Waiting rooms can be monitored by hosts to screen participants before allowing access.
Maintain control over screen sharing and review all content before sharing.
Keep systems and software updated to ensure the latest security patches are applied.
Use blurred or virtual backgrounds to shield sensitive or identifiable information.
Avoid sharing video conference schedules publicly on social media. Send invites only to invitees and those who have opted in.
Be alert to suspicious behavior. If you notice questionable conduct from another participant, send a private message to the host to alert them.
Use a safeguard like Sunscreen™ to automatically protect data, encrypt transmissions, and shield sensitive information from unauthorized access.
How Guardrail Sunscreen Can Help Protect Individuals and Organizations:
Businesses can protect confidential information and trade secrets from being shared during video conferences without proper authorization.
Private data can be detected and users can be notified before disclosure.
When disclosure is warranted, a record is maintained of the time, meeting participants, and confidential nature of the disclosure which has been approved.
Sunscreen™ acts as an automated filter between confidential information and the meeting participants to detect, monitor, and retain evidence of disclosures.
The Sunscreen™ platform works on all video conferencing platforms.
Integration with other company technology platforms provides seamless coordination and protection of private information.
To learn more about Guardrail Sunscreen™, visit this page or message us to request info.