How the GDPR Impacts Your Obligations in Video Conferencing.
The GDPR is the most comprehensive data privacy regulation in the world. It applies to all businesses that handle the personal information of EU citizens regardless of their geographical location when the data is collected. Suffice it to say that most organizations must comply with GDPR standards, and the likelihood of doing business with an EU citizen or entity is high.
The GDPR includes specific regulations regarding audio and video data transmission. Some compliance requirements state that organizations must implement end-to-end encryption to protect data in transit. Additionally, the chapter on profiling underscores the need for transparency when processing or automatically collecting personal data. In a video conferencing scenario, this could include participants’ names and email addresses, identifiers, login credentials, passwords, and the dates and times of the conferences themselves.
Protecting user data using GDPR compliance standards is easy with the right tools in place. Sunscreen™ is a simple tool that encrypts data at rest and during transmission, ensuring the business’s and its stakeholders’ peace of mind.
Best Practices for Secure Video Meetings: Tips for Participants and Hosts.
Keeping video conferences secure is paramount for any organization that uses them. Whether for meetings, check-ins, weekly scrums, or company-wide town halls, people and their data must be protected from unauthorized access. Potential risks include data breaches, viruses, malware, ransomware, phishing, identity spoofing, and intellectual property theft.
While most of today’s most popular conferencing platforms enable end-to-end encryption, there is more that hosts and participants can do. Here are a few tips and policies to consider to make your video meetings more secure.
Enable a waiting room. Waiting rooms can be monitored by hosts to screen participants before allowing access.
Maintain control over screen sharing and review all content before sharing.
Keep systems and software updated to ensure the latest security patches are applied.
Use blurred or virtual backgrounds to shield sensitive or identifiable information.
Avoid sharing video conference schedules publicly on social media. Send invites only to invitees and those who have opted in.
Be alert to suspicious behavior. If you notice questionable conduct from another participant, send a private message to the host to alert them.
Use a safeguard like Sunscreen™ to automatically protect data, encrypt transmissions, and shield sensitive information from unauthorized access.
How Guardrail Sunscreen Can Help Protect Individuals and Organizations:
Businesses can protect confidential information and trade secrets from being shared during video conferences without proper authorization.
Private data can be detected and users can be notified before disclosure.
When disclosure is warranted, a record is maintained of the time, meeting participants, and confidential nature of the disclosure which has been approved.
Sunscreen™ acts as an automated filter between confidential information and the meeting participants to detect, monitor, and retain evidence of disclosures.
The Sunscreen™ platform works on all video conferencing platforms.
Integration with other company technology platforms provides seamless coordination and protection of private information.
To learn more about Guardrail Sunscreen™, visit this page or message us to request info.